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AI Automation Agency Built Around Your Process

An AI automation agency for UK businesses
The admin that eats your week, handed to software. Enquiries answered, quotes chased, documents written and data moved between systems, built and looked after by one person.
Workflow Audit
£197
Live in
live, on your site
No
minimum term
In-house,
UK based
What We Do

AI automation services, shaped around how you already work

No two businesses run the same way, so none of this comes out of a box. The process gets mapped first, the slowest parts get handed to bespoke AI software built on tools you already own, and the rest is left alone. Four services, and most companies start with one.
AI image generation on free stock image sites

Workflow Audit

Two hours on the business, not on the technology. Every repeated task gets written down, timed and costed, from the first enquiry through to the invoice being paid. You leave with a plan in priority order and a figure against each item. We work as an AI consultant for small business owners rather than for enterprise IT departments, so the answer is usually three small things that save a day a week, not a twelve month programme.
Every repeating task mapped, start to finish
What to automate first, second and never
A written plan, yours to keep and to use anywhere
Hours a month counted against each one
Which tools you already pay for and do not use
Fixed price, agreed and signed off digitally
Tips for choosing the right free stock photos for commercial use

AI Agents

An agent is software that holds a conversation, decides what to do with it and acts. Yours answers the phone when nobody can, replies on the website and in the message apps, asks the questions you would ask, and books the ones worth booking. It works to rules you set, and hands over the moment it is out of its depth.
AI receptionist answering calls you cannot take
Website chat trained on your own services and prices
Qualification questions before it reaches you
Missed call text back, so the conversation carries on
Automatic follow up until they reply or say no
WhatsApp, Facebook and Instagram in one inbox
Booked straight into the diary, with reminders
An internal agent on your own price lists and documents
Web Development

Back Office

The quiet hours. Typing the same figures into a second system, writing the same document for the hundredth time, chasing a payment, chasing a certificate that expired last month. None of it needs a person.
Quotes and proposals built from your own templates
Figures pulled out of PDFs and spreadsheets
Invoices raised and payments chased on a schedule
A live report, so nobody builds one by hand
Documents generated from a form, not from scratch
Data moved between systems, entered once
Renewal and expiry dates tracked, chased before they lapse

AI Integration Services

Most businesses already pay for the right tools. They just do not speak to each other, so a person becomes the bridge between them. This is the plumbing work that removes that person from the middle.
Website forms wired straight into the CRM
Accounts package kept in step, no double entry
Anything with an API, and most things without one
Phone system and inbox joined to the same record
Calendars, reminders and job sheets connected
Built on tools you own, so nothing is held hostage
Website Maintenance

Moving over from another supplier

Analytics, Google Ads, Search Console, Business Profile and the domain are transferred into your own name against a written checklist, with history kept intact. Whatever happens later, you keep everything.
Book a digital workshop
2 hour session tailored for you
The journey

From a messy process to one that runs itself

Nothing is built before the plan is agreed, and nothing goes live before it has been watched working. Every stage ends with something in hand.
How a project runs
1
Workflow Audit
Two hours on the business before anything is built.
2
Build
The first workflow, made on your own accounts and automate processes.
3
Shadow run
It does the work, a person still checks and approves it.
4
Live and tuned
Watched, measured and adjusted as your work evolves.

01

STEP

Workflow Audit

Two hours, one to one, on how the business actually runs rather than on the technology. Every repeating task is written down, timed and costed, from the first enquiry through to the invoice being paid. The tools you already pay for are looked at beforehand, because the answer is often something you own and do not use.
You leave with: a written plan in priority order, a figure against each task, a recording of the session, and a list of what should stay with a person.

02

STEP

Build

One workflow, not ten. It is built inside accounts in your own name, using tools you own, and tested against real cases that have already been through the business so the output can be compared with what a person did. The wording it uses is drafted from our meetings and signed off digitally before it goes anywhere near a customer.
You leave with: a working automation on your own accounts, tested on real past cases, with a pause button you control.

03

STEP

Shadow run

For a fortnight it does the work but shows it to a person before anything is sent. You see exactly what it would have done, correct it where it is wrong, and the corrections go back into it. This is the stage most agencies skip, and it is the one that decides whether the thing can be trusted.
You leave with: a fortnight of evidence, every correction fed back in, and a decision that is yours to make rather than ours.

04

STEP

Live and tuned

It goes live and gets watched. Automations break quietly when a supplier changes a form or a price list moves, so failures raise an alert here rather than surfacing as a gap a week later. As the business changes the rules change with it, and the next workflow only starts once this one has proved itself.
You leave with: monitoring, documentation in plain English, a recorded handover, and every account in your own name.
automate the process

What AI makes possible now

None of this is a new idea. What changed is that building it no longer takes a development team and a six figure budget. The same team gets more done, and nobody is replaced.
Checks never skipped
The same validation runs on job one thousand as on job one, at any hour.
Replies in seconds
Before they close the tab, not the next morning.
Budget friendly
Pennies a job once it is built, with no overtime and no cover.
Consistent results
Same questions, same order, whoever is in that day.
Scales without hiring
Ten enquiries a week or four hundred. Same effort.
Custom apps
Bespoke software that used to need a development team and a six figure budget.
Works 24/7
Nights, weekends and bank holidays. Most enquiries arrive when nobody is at a desk.
Everything logged
Every action recorded, so you can see what happened and when.

Two hours tells you which of these your business would feel first, and what it is worth in hours a month.

Book a digital workshop
£197, credited to the build if you go ahead.

Two hours that shape the next few years

You leave with a full written report and the recording, both yours to keep and to use with anyone. £197, credited to the first invoice if you go ahead.
Book a digital workshop
2 hour session tailored for you

Where we work

Wherever they are, every project runs on the same process and the same standard.

Pixen is based in Dorset and works as an AI automation agency for companies all over the UK. The work is remote by nature, so where a client sits has never come into it.

 

Clients run from the south coast up to Scotland, in property, construction, engineering, logistics, software and retail. Some trade from one office and some operate across the whole country, which changes what gets built but not how it gets built.

 

The audit is held on a call, the build happens inside your own accounts, and the handover is recorded so your team can carry it on without us in the room.

Local SEO

In their own words

Real feedback from real clients.

4.9

50+ verified reviews from businesses across the UK.

I highly recommend Pixen’s services. Kartal executed our visions exceptionally, in a timely, supportive and professional fashion.

Olivia Moulder
Director

they are very good at their job
it was eye-opening experience. I would recommend

UA

Umit Acar
Finance Manager

Trustworthy Web Design Agency! Their dedication and creativity are commendable. We are extremely satisfied with the website they built for us. 5-star service!

Taner Bildik
Director

Since working with Pixen, we've seen an increase in enquiries and developed a much stronger, more consistent brand. We would highly recommend them to any business looking to grow and elevate their marketing.

Victoria Berry
Operations Manager

If you are looking for a good, reliable, effective and solution oriented web solutions for your brand Pixen is your go to place. Based on my experience working with them I am utterly delighted to find a solution partner for my new business adventure.

Yigit Gunel
Creative Director

PIXEN Web Experts successfully created and launched a functional website. As a result, the client received a lot of sales. The team discussed the project's details thoroughly. Their ability to consider the client's needs and walk through customers about the platform's aspects were impressive.

Lily James
Director

I highly recommend this effective web design service. The ideal solution for my needs. It is a great pleasure working with them.

Marguerite Wiewel
Executive Secretary

He ran all our Google SEO and managed our paid advertising, he also created all our Facebook campaigns, all our digital media, designed all of our digital and hard copy brochures plus all of our exhibition art works. Kartal is loyal, driven, motivated and dedicated as well as being a thoroughly decent human being. I highly recommend Kartal and Pixen

Janine Dove
CEO

For professional service = Pixen.
Every business has an expert. The architect of the design of my website is Pixen, who is a professional in this business. Every detail of it is so clear and descriptive that you can close your eyes and entrust your website.

Tuğba Küçük
Director

Working with Kartal really changed things for me. Now I’ve got a proper website that’s linked to the CRM, so I can handle clients and courses all in one place. It just makes life so much easier. I’m getting more traffic, more leads and I’m not wasting time messing about with loads of different tools. I’d definitely recommend Pixen if you want to do things properly from the start.

Francis Rodino
Francis Rodino
Director

I highly recommend Pixen’s services. Kartal executed our visions exceptionally, in a timely, supportive and professional fashion.

Olivia Moulder
Director

they are very good at their job
it was eye-opening experience. I would recommend

UA

Umit Acar
Finance Manager

Trustworthy Web Design Agency! Their dedication and creativity are commendable. We are extremely satisfied with the website they built for us. 5-star service!

Taner Bildik
Director

Since working with Pixen, we've seen an increase in enquiries and developed a much stronger, more consistent brand. We would highly recommend them to any business looking to grow and elevate their marketing.

Victoria Berry
Operations Manager

If you are looking for a good, reliable, effective and solution oriented web solutions for your brand Pixen is your go to place. Based on my experience working with them I am utterly delighted to find a solution partner for my new business adventure.

Yigit Gunel
Creative Director

PIXEN Web Experts successfully created and launched a functional website. As a result, the client received a lot of sales. The team discussed the project's details thoroughly. Their ability to consider the client's needs and walk through customers about the platform's aspects were impressive.

Lily James
Director

I highly recommend this effective web design service. The ideal solution for my needs. It is a great pleasure working with them.

Marguerite Wiewel
Executive Secretary

He ran all our Google SEO and managed our paid advertising, he also created all our Facebook campaigns, all our digital media, designed all of our digital and hard copy brochures plus all of our exhibition art works. Kartal is loyal, driven, motivated and dedicated as well as being a thoroughly decent human being. I highly recommend Kartal and Pixen

Janine Dove
CEO

For professional service = Pixen.
Every business has an expert. The architect of the design of my website is Pixen, who is a professional in this business. Every detail of it is so clear and descriptive that you can close your eyes and entrust your website.

Tuğba Küçük
Director

Working with Kartal really changed things for me. Now I’ve got a proper website that’s linked to the CRM, so I can handle clients and courses all in one place. It just makes life so much easier. I’m getting more traffic, more leads and I’m not wasting time messing about with loads of different tools. I’d definitely recommend Pixen if you want to do things properly from the start.

Francis Rodino
Francis Rodino
Director
FAQS

Questions we get asked

Cost, timings, process, and what happens to everything a previous supplier is holding.

Talk to Kartal

Not every question needs a session booked around it. Send it over and the answer comes back from Kartal, the person who would actually do the work.
Ask your question
Or call 07700 155 505

Clients are spread across the UK, from Dorset and Hampshire through to London, York and Cardiff. Projects run on video calls and email, so location makes no difference to how the work is done. Face to face meetings are possible across Dorset, Hampshire and the surrounding counties.

Websites, digital marketing, branding, and automation. Websites cover design, development and hosting. Digital marketing covers SEO, AI search visibility, Google Ads, paid social and email. Branding covers logo design, brand identity and print. Each one can be taken on its own or as part of a wider plan, and the Digital Workshop shows which is likely to bring enquiries in first.

A paid two hour session, one to one, held before any design or marketing work starts. It covers the business, its customers, the competition, and how the current website, listings and ads perform. Afterwards comes a written strategy with a competitor analysis and a clear next step. The fee comes off the first invoice if the project goes ahead.

Pixen brings web design, branding, SEO and paid advertising together, built around one goal: more qualified enquiries, not just traffic.
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